CyberFreezeDev
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Trip papers read from phone photos, customers updated on WhatsApp, invoices drafted without retyping.
The trucks move. The paperwork and the phone calls are what hold up the money.
If a driver can send a photo on WhatsApp, the system can read it, attach it to the trip, update the customer and release the invoice.
At a typical Indian transporter, the traffic team spends the day on the phone: calling drivers to ask where they are, then calling customers to tell them. When a vehicle is delayed near the end of an e-way bill's validity, someone has to notice in time to extend it. When a truck is changed mid-route, the vehicle number on the e-way bill has to be updated.
After delivery, the signed proof of delivery comes back days later, folded in a driver's pocket, or as a blurry WhatsApp photo. Billing waits for the POD, so invoices go out late and payments come in later. Diesel slips, toll charges and driver advances are entered by hand into trip sheets, and nobody knows a trip's real margin until month end.
Logistics automation here starts with the phone in the driver's hand. If the driver can send a photo on WhatsApp, the system can read it, attach it to the right trip, update the customer and release the invoice.
Each document is read by our OCR pipeline and checked by a person when the system is unsure.
| Document | Fields extracted | Used for |
|---|---|---|
| Lorry receipt (LR) or consignment note | LR number, consignor, consignee, origin, destination, packages, weight, freight | Opening the trip and the freight invoice |
| E-way bill | EWB number, validity, vehicle number, invoice value | Expiry alerts and vehicle updates |
| Proof of delivery | LR number, delivery date, receiver's signature and stamp, remarks such as shortage or damage | Closing the trip and releasing the invoice |
| Diesel and toll slips | Date, amount, vehicle, fuel station or plaza | Trip expense and margin |
| Commercial invoice and packing list | Items, HS codes, quantities, values, weights | Freight forwarding and customs paperwork |
| Bill of lading or airway bill | Document number, shipper, consignee, ports, containers | Shipment tracking for forwarders |
Damage or shortage remarks on a POD are flagged for the claims team instead of being filed silently. Built on our OCR and document intelligence service.
Drivers send photo updates on WhatsApp, and customers hear from the company number automatically.
Drivers or supervisors send loading, in-transit and delivery updates with a photo on WhatsApp. Customers get the update automatically from the company number, and the traffic team stops making status calls. Built on our WhatsApp CRM.
Alerts before an e-way bill expires, and reminders to update a changed vehicle number.
Every active e-way bill is tracked against its validity. When a vehicle is behind schedule, the team gets an alert before expiry, in time to extend it, and is reminded to update the vehicle number when a truck changes.
A POD matched to its LR closes the trip and drafts the freight invoice.
When a POD photo is read and matched to its LR, the trip closes and a freight invoice is drafted. Invoices and receivables can be kept in Fint or posted to Tally.
Diesel, tolls and driver advances attached to each trip, so margins show daily.
Diesel, tolls, driver advances and loading charges attached to each trip from slips and statements, so the margin per trip, lane and customer is visible daily instead of at month end.
GPS trackers and temperature loggers feed the trip record, with alerts for cold chain loads.
GPS trackers and temperature loggers for cold chain loads feed the same trip record, with an alert when a reefer goes out of range. Our lab works with IoT sensors and edge devices; see edge AI development.
Enquiries, rate quotes and contracts tracked in Desk by lane and customer.
Enquiries, rate quotes and contracts tracked in Desk, so the sales team can see which lanes and customers are growing.
Projects start with one lane or one large customer and a WhatsApp number. Drivers need no new app.
We usually start with one lane or one large customer. Drivers on that lane send photos to a WhatsApp number, PODs are read and matched, and the traffic team compares the automatic updates with what they would have done by phone. Once the team trusts it, more lanes are added.
No driver app is required. Most drivers already use WhatsApp, and a new app is the first thing that gets uninstalled. Where a warehouse needs scanning or dock cameras, we add edge devices at the dock and connect them through our n8n integrations work.
Usually, yes. The LR number, date and stamp are read and matched to the trip. When the photo is too blurred or the match is uncertain, the POD goes to a review screen and the driver can be asked for a clearer photo on WhatsApp while the truck is still at the consignee.
We build the tracking, alerts and data preparation around e-way bills. Generation, extension and vehicle updates can be done through an authorised GST Suvidha Provider's API or by your team on the portal, depending on your volume and setup.
No. Drivers send photos and short updates on WhatsApp, which they already use. The system replies with simple prompts, such as asking for the POD photo when a delivery is marked done.
Yes. Each customer receives updates on WhatsApp at loading, in transit and at delivery, with the POD image when the trip closes. They can also reply to ask for the latest status and get it from the trip record.
Yes, with different documents. For forwarders we read commercial invoices, packing lists, bills of lading and airway bills, and track shipments and customer updates in the same way.
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