CyberFreezeDev
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Bills read, bank lines matched and GST figures checked. A person confirms every entry.
The hours go into typing bills, ticking bank lines and booking invoices twice. We automate each step and a person confirms the result.
In most small businesses and CA firms in India, the books are not slow because of filing. They are slow because of everything before filing: a bag of purchase bills to type in, a bank statement to tick off line by line, sales invoices raised in one tool and booked again in Tally, and a scramble before the 11th and the 20th to make GSTR-1 and GSTR-3B agree with the books.
GST and accounting automation takes those steps one at a time. Bills are read by OCR and a language model, which pulls the supplier GSTIN, invoice number, date, HSN or SAC codes, taxable value and the CGST, SGST or IGST split. Bank lines are matched to open invoices by amount, date and reference. Entries are prepared in the format your accounting system imports. Then a person reviews and confirms, because in accounting a wrong entry that nobody checked is worse than a slow one.
Our own product Fint works this way for GST return summaries. If you run a practice, see how we work with accounting and CA firms; for a quick rate check, use our GST calculator. Our glossary explains GSTR-2B reconciliation and e-invoicing and the IRN.
Fint is our own invoicing, expenses, banking and GST product for Indian businesses. The client work on this page uses the same rules.
Proposed expenses, deposits and invoices wait in an Inbox until a person confirms them.
In Fint an AI agent proposes expenses from bills, deposits from bank lines and draft invoices, and they land in an Inbox. Money is never recorded without a person confirming it. Client systems we build follow the same pattern.
Each set of books and each GSTIN stays separate under one login.
Fint holds several sets of books under one login, which is how CA firms and groups with more than one GSTIN actually work. Automations we build keep each book and each GSTIN separate.
GSTR-1 and GSTR-3B summaries and TDS and TCS registers to check before filing.
Fint produces GSTR-1 and GSTR-3B summaries and TDS and TCS registers from the recorded data. You file on the GST portal; the summary is what you check against.
An unreadable bill or unclear category raises a review query instead of a guess.
When a bill is unreadable or a category is unclear, Fint raises a review query rather than picking one. We design client workflows the same way.
Emailed or WhatsApp bills read, de-duplicated and checked for GSTIN and tax maths.
Bills forwarded to an email address or WhatsApp number are read, checked for duplicates and validated (GSTIN format, tax maths, place of supply against the IGST or CGST and SGST split) before an entry is proposed.
Bank lines matched to invoices, including part payments, with leftovers listed for a person.
Statement lines are matched to invoices and bills, including part payments and one receipt covering several invoices. What cannot be matched goes to a short list for a person.
Vouchers and masters arrive in TallyPrime through XML import instead of retyping.
We build integrations with TallyPrime through its XML import, so vouchers and masters prepared outside Tally arrive as proper entries rather than retyped ones. The accountant keeps working in Tally.
Your purchase register compared with GSTR-2B, with mismatches listed per supplier before claiming credit.
Your purchase register is compared with the GSTR-2B statement downloaded from the portal. Missing invoices, GSTIN mismatches and amount differences are listed per supplier, so you can chase them before claiming input tax credit.
Missing GSTINs, wrong HSN codes and unlinked credit notes caught before filing.
Before filing, sales data is checked for missing GSTINs on B2B invoices, wrong HSN codes and credit notes not linked to invoices. Since the portal now auto populates parts of GSTR-3B from GSTR-1 and expects corrections through GSTR-1A, getting GSTR-1 right first matters more than before.
Monthly client reminders, a checklist of what arrived and files sorted per client.
Monthly reminders to clients on WhatsApp or email, a checklist of what each client has sent, and files sorted into the right client folder. See accounting firms.
One closed month followed from bill to return, timing each manual step.
We take one closed month of real documents and follow it from bill to return, noting each manual step and how long it takes your team.
Usually bill capture or bank matching, whichever takes more time.
Usually bill capture or bank matching, whichever eats more time. One working piece is better than a plan for all of them.
Run on two or three closed months, with every difference from your books explained.
We run the automation on two or three months you have already closed and compare its output with what your team booked. Every difference is explained before going live.
The automation proposes, your accountant confirms, and edits point to what needs fixing.
The automation proposes, your accountant confirms. We track what gets edited and fix the causes.
Reconciliation, return checks or client collection added once the first step is trusted.
Add the next step (reconciliation, return checks, client collection) once the first one is trusted.
No. We prepare and check the data; a person files on the GST portal (or through your GSP). Filing is a legal act with your credentials and stays with you or your CA.
No. Most of this work is built around TallyPrime because that is what most Indian accountants use. Fint is an option if you want invoicing, banking and GST in one web app, not a requirement.
It depends on the bills: typed, computer generated bills are the easiest, while handwritten or faded thermal paper bills need more review. We measure accuracy on your own past bills before go live and every proposed entry is reviewed by a person anyway.
Data stays in systems you control or in a hosted account under your name. We use the minimum access needed, log every action, and can run the language model on your own server if documents must not leave the office.
No. We work with business owners and finance teams handling their own books as well as with chartered accountants handling many clients. The volume and the number of GSTINs change the design, not the idea.
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